Valley Striders - Data Privacy Statement - 25 May 2018

Personal Information

Information we hold

Paid up members

Adult prospective

Junior waiting list

First and last name

Yes

Yes

Yes

Date of birth

Yes

 

Yes

Gender

Yes

Yes

Yes

Postal address and postcode

Yes

TBA 3

 

Email address

Yes

Yes

Yes

Home phone number

Optional

 

 

Mobile phone

Optional

 

 

Emergency contact details - contact number & name

Yes

Yes

Yes

For key for numbered notes, see foot of document

What we derive

How?

Whether or not a junior

From date of birth

Age category

5 year age group

Membership category

Competitive / social / volunteer

Also whether a full VSCC member

For the current VS year 1 Sep to 31 Aug

England Athletics affiliation category

Competitive athlete or not - whether we have been paid the affiliation fee for the current EA year 1 April to 31 March

Emergency contact Y/N

Whether or not we hold emergency contact information

 

Who we share it with

Mailing List

Coaches & Leaders

Team
Managers

EA

Website listing

First and last name

Yes

Yes

Yes

Yes

Yes

Date of birth

 

 

Yes

Yes

 

Gender

 

 

Yes

Yes

Yes

Postal address / postcode

 

TBA 3

Yes 2

Yes

 

Email address

Yes

 

Yes

Yes

 

Home phone number

 

 

Yes 2

 

 

Mobile phone

 

 

Yes 2

 

 

Emergency contact details

 

Yes

Yes

TBA 4

 

Whether or not a junior

Yes 1

 

Yes

Yes

 

Age category

 

 

 

 

Yes

Membership category

Yes 1

 

Yes

 

Yes

England Athletics category

Yes 1

 

Yes

Yes

Yes

Emergency contact Y/N

 

 

 

 

Yes

For key for numbered notes, see foot of document

Notes on column headings

 

Numbered Notes

  1. May be used for selective mailing
  2. Required for some events
  3. We are reviewing whether we need postal addresses for emergency contact (in case the nominated person does not answer their phone)
  4. We are reviewing whether to put all emergency contact details in the EA database, this way our club members can amend these themselves

 

Other Information

 

 

To contact us

 

Any questions - please email gdpr@valleystriders.org.uk

 

Mick Tinker & Bob Jackson

25 May 2018